If your business is still using an older punch clock system, then you’re missing out on a ton of features and benefits. Not only is an online time clock the modern solution to several business-related problems, but many of the features can also save businesses much-needed time and money on things like managerial oversight, the time it takes to process important information, and much more.
Team time tracking has come a long way in recent years, so if you’re still using an outdated punch clock or manually track time, now is the perfect time to make the switch. If you’re not entirely convinced, here are the top four reasons to replace your outdated punch clock with modern online time clock software.
Reason #1: Punch Clocks Are Expensive
Maintaining a large bulky punch clock can get expensive. This is even more so if you’ve got multiple punch clocks in different locations. If one breaks and you try to replace it, you could end up spending a fortune. Considering the individual cost of a punch clock and how, if you don’t have one, your employees can’t clock in, it’s a wonder more businesses aren’t switching to an online timecard system.
Once implemented, an online time clock is very inexpensive and, since it’s web-based, can be accessed from nearly anywhere by being tied to smart devices or company computers. This means there are no replacement costs or upkeep other than the occasional software update, which usually comes free with the service.
Reason #2: Punch Clocks Are Inefficient
There are a few reasons why punch clocks are inefficient. The act of having to physically go to a punch clock to punch in and out every time is very time-consuming and often breaks up any productivity that may be possible. Even with multiple punch clocks, there is still the distraction of having to stop and go to it.
Secondly, there’s no security or oversight with a punch clock; anyone could presumably punch in or out for anyone else. This can lead to time theft or wasted hours. Lastly, tabulating time with this method is highly prone to errors and is very time-consuming not only for payroll but for attendance. Errors take a lot of extra time to fix as well.
Online time clock solutions can handle all of these issues in one convenient solution. Being online, the clock can typically be accessed from any smartphone or device, making the entire process easy. They also provide security in that each employee’s punch is unique, so there is no clocking in friends or time theft. Time is also tabulated automatically along with pay rates, and with payroll integrations, this data can be sent straight to the people that process employee paychecks.
Reason #3: Maintenance is Difficult
Much like we discussed, punch clocks are expensive, but they are also challenging to maintain. Constant use breeds wear and tear, which means they require maintenance. This can put the clock out of operation for a time, and finding a company or service to maintain a punch clock isn’t always easy.
On the other hand, online timesheet software is not tied to a physical machine or location, so it never needs maintenance or downtime, and the only thing to look out for are regular software updates. Everything is handled automatically, and there’s no need to search for a service technician or replacement clock.
Reason #4: Processing Payroll is Challenging
Like we discussed with efficiency, the way hours are tabulated for an individual employee with a punch clock makes calculating payroll accurately nearly impossible. Imagine having to do this for dozens or hundreds of employees; the amount of time it would take and the chance for errors are astronomical.
An online time clock has payroll integrations that make all of this effortless. Since hours and pay rates are calculated automatically, there’s no need to do anything other than send the data to payroll and have the checks sent out. This can save money, improve wasted productivity and lead to happier employees. All of these are good for business.
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